Annotate PDFs: Notes, Highlights, Stamps

Choose color

Select the color for new annotations first under Annotating → Color. The list shows each color with a swatch; More Colors … opens a color spectrum where you can freely set any hue. The color button’s icon shows the selected color. Highlights have their own color, which can also be chosen freely.

Annotate text

• Note: Click at the location, then enter the text. The note appears as an icon.
• Text box: Draw a frame and enter text. The text remains visible on the page.
• Highlight, Underline, Strike-through: drag the mouse across text. If text is already marked with Select, clicking the button takes effect immediately.
• Insert Text and Replace Text add correction annotations with an insertion caret.

Drawing, Measuring and Stamping

• Freehand, Rectangle, Ellipse, Line, Polygon, Cloud and Polyline: draw directly on the page. A Legend points to a location with an arrow.
• Distance and Area measure lengths and surfaces; under Scale you set, for example, 1 : 100 for a blueprint.
• Stamps: GENEHMIGT, GEPRÜFT, ENTWURF, VERTRAULICH, BEZAHLT, ABGELEHNT or a custom text.

Modify, reply, delete

The page panel Comments lists all annotations with page, type, text and author. A double-click on an annotation edits its text, Del deletes it. With Reply and Status (Accepted, Rejected, Completed …) you conduct a vote directly in the PDF. Every step can be undone with Undo (Ctrl+Z).

All comments

Export and Import exchange comments as an XFDF file, for example with other PDF applications. Summarize creates a PDF with all comments per page, Flatten permanently applies them into the pages.